Najem tehnične opreme in produkcijskega ter izvedbenega kadra za FIS alpsko smučanje: Pokal Vitranc 2027 v Kranjski Gori

VPRAŠANJE
Dear Sir/Madam,
Please find below our questions:

Ref. par. 3.1.3
Can you confirm that a BON-2 or a certificate of solvency must be sent only by the appointed service provider after service appointment?

Ref. par. 3.2.5
The RFP reads: "The tenderer shall submit an itemised tender for the crew." Can we upload an excel spreadsheet together with the FORM-3 Cost Estimate form?

Ref. FORM-3
Can you explain which costs should be highlighted in the "Production Cost/production fee" line? 

Thank you.
Kind Regards,
Videe SpA

ODGOVOR

Dear Sir/Madam,

Please find our clarifications below.

1. Paragraph 3.1.3 – BON-2 or bank certificate of solvency

The BON-2 form or bank certificate of solvency is not required at the initial tender submission stage. At that stage, compliance is declared through the ESPD, as specified in paragraph 3.1.3.

The contracting authority will request the supporting evidence from the tenderer submitting the most advantageous tender during the verification stage, before awarding the contract. The evidence must therefore be submitted upon request, rather than only after the contract has been awarded.
The evidence must cover the six-month period specified in paragraph 3.1.3, including the date of tender submission. Where bank certificates are submitted and the tenderer holds several bank accounts, the certificates must cover all accounts.

2. Paragraph 3.2.5 – Itemised tender for the crew

You may prepare the crew breakdown using an Excel spreadsheet. However, in accordance with paragraph 4.2, it must be submitted in PDF format under “Documents – Other Attachments” in the e-JN system.
The breakdown must clearly describe the crew structure and scope of crew provision, consistently with the procurement requirements and the information provided in the other tender forms. A separate price breakdown for each individual crew member is not required.
This attachment supplements and does not replace FORM-3. The completed FORM-3 must be uploaded separately in PDF format under “Cost Estimate”.
Please note that FORM-3 and any other documents uploaded under “Cost Estimate” will be publicly accessible at the electronic opening of tenders. The contracting authority therefore advises tenderers not to upload additional forms or supporting documents in that section, particularly documents containing personal data. The crew breakdown and other supporting documents should be uploaded under “Documents – Other Attachments”, in accordance with the procurement documents.

3. FORM-3 – “Production cost / Production Fee”

This line is intended for the tenderer’s fee for the overall organisation, planning, management and coordination of the production, including associated overheads and profit margin, insofar as these amounts are not already included in the first line covering technical equipment and production and operations personnel.
Costs must not be counted twice. The sum of both lines must represent the complete tender price, excluding VAT. In accordance with Article 3 of the Draft Contract, this price must include all direct and indirect costs necessary for full performance of the contract, except for items expressly provided by the contracting authority, the Organising Committee or INFRONT. The “Production Fee” is part of the total contract price and does not constitute a separate reimbursement allowance or an amount automatically payable in the event of cancellation. Entitlement to payment in the event of cancellation, postponement or partial non-performance is governed by Article 20 of the Draft Contract. The percentages specified in that Article apply to the total contract value excluding VAT, rather than only to the “Production Fee” line.
For termination under Article 25(5), payment for services performed and reimbursement of documented, direct and unavoidable costs are subject to the conditions set out in that provision. Merely including an amount under “Production Fee” does not establish entitlement to its reimbursement.

Kind regards,
RTV Slovenija